Manage Your Entire Business from One Platform
Stop juggling separate systems. Worktrim brings Senior Care tracking, Employee Scheduling, Time & Attendance, Payroll, and Invoicing together on one platform, with a single login for your whole team.
5
Integrated Modules
50 + DC
States Payroll Tax
Built for senior care first, and for shift-based teams everywhere
Healthcare
Restaurants
Retail
Enterprises
From sign-up to your first payroll
Switching systems is the hard part. Here is the whole path.
1
Add your team
Import your staff and departments, or add them as you go. One login covers every module.
2
Build a schedule
Drag shifts into place. Staff see it on their phones and can request swaps and open shifts.
3
Track the hours
Clock-in by phone, shared kiosk or time-capture device, with GPS and photo verification.
4
Run payroll
Approved hours become payroll input directly. No export, no re-keying, no second system.
Five Powerful Modules, One Platform
Everything you need to manage your business efficiently, from workforce to finances
Senior Care Management
Complete resident care documentation system with Electronic Medication Administration Records (eMAR), Activities of Daily Living (ADL) tracking, vital signs monitoring, incident reporting with photo documentation, and access controls designed for HIPAA workflows. Mobile accessibility for CNAs with text-to-speech functionality.
- ADL tracking & vital signs monitoring
- Incident reporting with photo documentation
- Role-based access, audit trail & mobile-ready
Time & Attendance
GPS-enabled geo-fencing ensures employees clock in from the right location. Eliminate time theft and buddy punching with photo verification. Real-time attendance dashboard, automatic overtime calculations, and one-click timesheet approvals.
- GPS geo-fencing & location verification
- Photo verification & mobile clock-in
- Automatic overtime calculations
- Seamless payroll export
Employee Scheduling
Create schedules in minutes with intuitive drag-and-drop functionality. Manage shift swaps, open shift requests, and prevent overtime violations automatically. Department-based scheduling with mobile access for employees.
- Drag-and-drop schedule creation
- Shift swap & open shift management
- Overtime tracking and alerts
- Mobile schedule access for employees
Payroll Management
Process payroll in minutes, not hours. Automatic wage calculations, tax withholding, and compliance. Manage deductions for benefits, 401k, and garnishments. Direct deposit processing with digital payslips. Seamlessly integrates with time tracking data, so hours flow straight into pay.
- Automatic wage & tax calculations
- Direct deposit & digital payslips
- Benefits & deductions management
- Seamless time tracking integration
Invoice Management
Create professional invoices in seconds with customizable templates. Accept online payments through secure Stripe integration. Share payment links via email or SMS. Automatic payment reminders for overdue invoices. Track invoice status in real-time.
- Professional invoice templates
- Online payment acceptance (Stripe)
- Automatic payment reminders
- Real-time status tracking
This is the actual product
Not mockups. These are screens from the software you get on day one.
One resident record, everything in it
Care details, medications, allergies, contacts, vitals and incident history in a single place, so a nurse covering an unfamiliar unit is not hunting through binders.
ADL charting built for the floor
Bathing, dressing, grooming, toileting, eating and mobility recorded at the point of care with independence levels, on a device a CNA can actually use mid-shift.
Scheduling you can do in one pass
Drag shifts into place, see coverage gaps and overtime before you publish, and let staff handle swaps and open shifts themselves.
Payroll from the hours you already approved
Federal, FICA and state withholding calculated for all 50 states and DC, with deductions and garnishments applied. Nothing is re-keyed from another system.
The reports you get asked for
Documentation completeness, care trends and labour cost in the same place, so preparing for a survey or an owner review is not a week of spreadsheet work.
Your team gets free iOS and Android apps too.
Most facilities run two systems that do not talk
One for clinical documentation, another for scheduling and time. Worktrim is both.
Clinical-only platforms
Strong on resident records and eMAR, but they were never built to schedule your staff or run your payroll. Those stay in a separate system, with separate logins and separate exports.
Workforce-only platforms
Good scheduling and time clocks, built for restaurants and retail. They do not know what an ADL is, what a state survey needs, or why a med pass matters.
Worktrim
Resident documentation and workforce management in one platform, on one login. The person who charts the care and the person who schedules the shift are working in the same system.
Built for records that get audited
Resident documentation is a legal record. The platform treats it that way.
Full audit trail
Every view and change is timestamped and attributed to the staff member who made it.
Amendments, not overwrites
Finalized documentation is amended with a visible history. Nothing is silently replaced.
Role-based access
Staff see what their role requires. Access is scoped per facility and per department.
Encrypted storage
Resident data and uploaded documents are encrypted at rest and in transit.
Priced per facility, not per quote call
No sales gauntlet. The prices are on the site.
Basic
per month, + $5 per employee
Time & attendance and scheduling, with the mobile apps.
Healthcare
per facility, + $8 per staff
Everything, plus ADL documentation, vitals and incident reporting.
Invoicing
unlimited invoices
Pay only the processing fee when a customer actually pays you.
The things people ask first
Why we built this
Worktrim is self-funded and we are early. We do not have a wall of customer logos to show you, and we are not going to borrow someone else's.
What we do have is a platform that took years to build, covering the work a facility actually does in a day — documenting care, scheduling staff, tracking hours, and paying people correctly — instead of one slice of it sold as a whole system.
If you are evaluating us, you will be talking to the people who built it. That is the advantage of being early: your problems get fixed, not filed. If that sounds like the wrong trade for your facility right now, I would rather you tell me than find out after you have signed.