Schedule, track and pay your team from one platform
Worktrim brings employee scheduling, time & attendance, payroll and invoicing together, with resident care documentation built in for senior care facilities. One login for your whole team, and nothing to re-key between systems.
or take the product tourGPS + photo
Verified clock-ins
50 + DC
States payroll tax
Built for senior care first, and for shift-based teams everywhere
From sign-up to your first payroll
Switching systems is the hard part. Here is the whole path, and every step feeds the next.
1
Add your team
Import your staff and departments, or add them as you go. One login covers every module.
2
Build a schedule
Drag shifts into place. Staff see it on their phones and can request swaps and open shifts.
3
Track the hours
Clock-in by phone, shared kiosk or time-capture device, with GPS and photo verification.
4
Run payroll
Approved hours become payroll input directly. No export, no re-keying, no second system.
This is the actual product
Not mockups. These are screens from the software you get on day one.
The whole facility's shift at a glance
Residents, ADL sheets and medications due this shift on one screen, with daily care, the business office and reports one click away. Nobody hunts through binders.
- eMAR with med passes recorded at the point of care
- ADL charting with independence levels
- Vitals and incident reports with photos
- Amendments with history, never silent overwrites
Scheduling you can do in one pass
Drag shifts into place, see coverage gaps and overtime before you publish, and let staff handle swaps and open shifts themselves.
- Drag-and-drop weekly schedules by department
- Open shifts and shift swaps with manager approval
- Time-off requests that the schedule respects
- Overtime warnings before the schedule goes out
Hours you can trust before you pay them
Staff clock in from the right place, as themselves. Managers see who is in right now and approve a whole pay period in one pass.
- GPS geofencing and photo verification
- Shared kiosk tablet with PIN clock-in
- Break, rounding and overtime rules applied automatically
- Live attendance board and one-pass approvals
Payroll from the hours you already approved
Federal, FICA and state withholding calculated for all 50 states and DC, with deductions and garnishments applied. Nothing is re-keyed from another system.
- Approved timesheets flow straight into the run
- Benefits, 401(k) and garnishment deductions
- Direct deposit and digital pay stubs
- A full audit trail on every run
Invoicing that is free, and gets you paid
Send a professional invoice in seconds. Customers pay online by card or bank transfer, and reminders go out on their own when an invoice is overdue.
- Unlimited invoices at no monthly cost
- Pay links by email or text message
- Automatic reminders for overdue invoices
- You pay processing fees only when you are paid
Analytics that tell you what to do
Every module has analytics that turn your real figures into plain findings: a late payer holding up your cash, a kiosk that went offline, a pay run that is overdue.
- Analytics for care, scheduling, time, payroll and invoices
- Findings drawn only from your real figures
- Exports when someone wants a spreadsheet
Everything else that comes with it
The details that usually cost extra, or need another app.
Kiosk time clock
Turn any tablet into a shared clock-in point with staff PINs.
Open shifts & swaps
Staff pick up and trade shifts; managers approve in one tap.
Time-off requests
Requests and approvals that the schedule already knows about.
Live attendance board
See who is in, late or on break across every department.
Breaks & rounding rules
Your break and rounding policy applied the same way every time.
Direct deposit
Pay staff by direct deposit, with a pay stub for every run.
Card & bank payments
Customers pay invoices online by card or ACH bank transfer.
Payment reminders
Overdue invoices get a reminder without you chasing anyone.
Two-step sign-in
Multi-factor authentication for the accounts that need it.
Roles & permissions
Access scoped per role, facility and department.
Audit trail
Every change is timestamped and attributed to a person.
Data export
Your records are yours. Export them whenever you want.
Your team's shift, in their pocket
Free iOS and Android apps for every employee, included on every plan.
- Clock in and out with location and photo checks
- See the schedule, pick up open shifts and request swaps
- Request time off and track the answer
- Check hours worked and get shift notifications
Most facilities run two systems that do not talk
One for clinical documentation, another for scheduling and time. Worktrim is both.
Clinical-only platforms
Strong on resident records and eMAR, but they were never built to schedule your staff or run your payroll. Those stay in a separate system, with separate logins and separate exports.
Workforce-only platforms
Good scheduling and time clocks, built for restaurants and retail. They do not know what an ADL is, what a state survey needs, or why a med pass matters.
Worktrim
Resident documentation and workforce management in one platform, on one login. The person who charts the care and the person who schedules the shift are working in the same system.
Built for records that get audited
Resident documentation is a legal record. The platform treats it that way.
Full audit trail
Every view and change is timestamped and attributed to the staff member who made it.
Amendments, not overwrites
Finalized documentation is amended with a visible history. Nothing is silently replaced.
Role-based access
Staff see what their role requires. Access is scoped per facility and per department.
Encrypted storage
Resident data and uploaded documents are encrypted at rest and in transit.
Prices on the site, not behind a sales call
Start small and add modules when you need them.
Basic
per month, + $5 per employee
Time & attendance, scheduling and the kiosk, with the mobile apps.
30-day free trialHealthcare
per facility, + $8 per staff
Everything, plus resident records, eMAR, ADLs, vitals and incidents.
Book a walkthroughInvoicing
unlimited invoices, forever
Pay only the processing fee when a customer actually pays you.
Be one of the first, and shape what comes next
We are early, and we would rather say so. Here is what that means for the teams that join now.
Talk to us about founding pricingFounding pricing
Early customers get founding prices on the plans they choose.
The builders on call
You talk to the people who build Worktrim, not a ticket queue.
Your requests first
What founding customers need goes to the top of the list.
Setup with you
We set up your account and train your team, at no charge.
The things people ask first
Why we built this
Worktrim is self-funded and we are early. We do not have a wall of customer logos to show you, and we are not going to borrow someone else's.
What we do have is a platform that took years to build, covering the work a facility actually does in a day — documenting care, scheduling staff, tracking hours, and paying people correctly — instead of one slice of it sold as a whole system.
If you are evaluating us, you will be talking to the people who built it. That is the advantage of being early: your problems get fixed, not filed. If that sounds like the wrong trade for your facility right now, I would rather you tell me than find out after you have signed.